SEPTEMBER GREELY HOCKEY BOOSTERS MEETING: 9/16/04  

Meeting Minutes

Transition Committee Recommendations

Meeting Minutes

PRESENT: Paul Godin, Maria Bowden, Greg Leighton, Peter Blais, Barry Mothes, Joel Harris, Damian Bolduc, Nick Knight, Susan Bisbing, Jennifer Daigle, Jeff Daigle, Jim Shavel, Jane Shavel, Ruth Stevenson, Tom Allen, John Moody, David Swan.

I. TREASURER’S REPORT

Leighton reported $3,900 was taken in during September at the girls’ program registration and another $1,031 for a middle school dance. He is still awaiting an invoice from FIC for summer pick-up hockey, where attendance was down slightly among Boys Varsity players from a year ago. Several tee signs from the golf tourney remain unpaid. Deposits have been made for this December’s  Boys Varsity trip to Sherbrooke, Quebec. The Boosters raised $122 during the North Yarmouth Fun Day. Knight motioned, Bolduc seconded. Report accepted.

II. SECRETARY’S AUGUST REPORT

Bisbing motioned, Bolduc seconded. Report accepted.

III. COMMITTEES

• Transition Proposals

Those present discussed the transition committee proposals (see attachment or pasted proposal at bottom of message body) regarding how fund-raising dollars and responsibilities would be shared between the girls’ and boys’ programs. The proposals were accepted with one “no” vote.

• Ad Book

Pam Harwood is looking for help to develop this year’s ad book. Jane Swan and Jane Shavel may assist. Players are expected to raise at least $90 apiece in ad sales or pay that amount themselves. A volunteer is needed to follow up on who has paid the $90 and who has not. Maria Bowden will coordinate the ad sales for the boys’ program. Ralph Nelson will coordinate the ad sales for the girls’ program.

• Middle School Dance

Stevenson reported the first middle school dance raised $1,031. Based on the two programs’ participation in the fund-raiser, she recommended the boys’ program receive $984 and the girls’ program $47 from the event. Leighton motioned, Harris seconded the report and recommendations. Unanimously approved. Future dance funds will be divided between the two programs based on adult participation (co-chairs and chaperones) in the event.

• Golf Tournament

Golf Committee Chairman Tom Allen recommended the allocation of funds from this summer’s golf tourney follow the proposed allocation methodology of the transition committee; i.e. 10 percent  profit off the top to the boys’ program and the net 90 percent allocated based on number of teams brought in. Final numbers are yet to be determined. Harris motioned, Bolduc seconded. Motion passed.

• Girls Sanctioning

Harris reported he and Godin presented the girls-sanctioning proposal to the school board and Jack Hardy on Sept. 13. The proposal called for no school funding this year, but allows players to receive varsity letters. The board seemed receptive to the plan. Board members had questions regarding insurance, scholarships for players needing financial assistance and Title IX implications. Harris noted that full varsity status is still two to three years away. The school board is expected to vote on the proposal in October.   

IV. PROGRAMS

• Girls

Knight reported 14 girls signed up at registration and he projects as many as 20 will do so by the start of the season. If the numbers fall below projections, ice purchases will be adjusted. The general consensus was the hour of ice at the girls/middle school registration was under-utilized and should not be purchased for registration night next season. FIC has donated an hour of ice for first-year high school girl skaters at 6:10 p.m. on Oct. 2.

• Boys

Mothes reported he has done some preliminary scheduling for the upcoming season, including the trip to Sherbrooke, Quebec . The Icebreaker Tournament will take place Nov. 26-27. Yarmouth , Brewer and Greely are expected to participate and Deering may be the fourth team. The boys’ program is often in need of additional ice and Mothes would like to be contacted if extra ice becomes available. He hopes to have one to two hours per week of dedicated junior varsity ice. A pre-season team meeting is scheduled after school on Oct. 28 in Mothes’ classroom. A parents’ meeting will be held at the high school the evening of Nov. 3. Participation dues of $275 will be collected at that time from all players participating this season.

• Middle School

Bowden reported that 22 skaters registered for the middle school program with another four to five expected to register before the start of the season. John Hart will coach the “A” team. Several people have expressed interest in coaching the “B” team, but the team is still in need of a coach. Anyone interested should contact Bowden. Skater evaluations are scheduled for the evenings of Sept. 20 and 27. Monday-night practices will begin in mid-October.

V. OLD BUSINESS

• Caribbean Raffle Fund-Raiser

The raffle is underway. The goal is to match last year’s 250 ticket sales. Those wishing to sell tickets can obtain them from Godin (boys’ parents) or Swan (girls’ parents).

• Fun Day Fund-raiser

Jennifer Daigle reported she and Michelle Gilbert raised $122, mostly through the sale of long-ago-purchased Greely clothing, during the North Yarmouth Fun Day. She noted that clothing was a difficult sell at the event and would not recommend the Boosters taking part in the Fun Day fund-raiser next year. She recommended the proceeds go to the boys’ program.

• Skate Sharpener (Boys)

Jeff Daigle presented a request for the boys’ program to purchase a skate sharpener, The portable machine weighs 93 pounds, comes with a carrying case so it can be transported to away games and has the ability to produce a high-quality edge. The total cost is $2,750 and includes a training video and visit from the factory representative. Allen motioned and Bowden seconded approval of the purchase from the boys’ funds. Unanimously approved

Daigle also requested the boys’ program make the purchase of gloves for new players a regular part of the boys’ budget in future years. Daigle motioned, Blais seconded. Unanimously approved.

• Alumni Fundraising

Jeff Daigle and Bisbing discussed the formation of an “alumni fund” with the goals of raising $2,000 per year and of keeping the alumni in touch with the program. The money would help fund the annual college scholarship and purchases from a “coach’s wish list.” Street addresses and emails of boys’ players from the last three seasons have been collected. Girls’ parents expressed interest in developing a similar fund.

• Clothing

Rose Spaulding has expressed interest in running a Greely clothing program this season. Jeff Daigle operated a similar program two years ago that raised $1,200.

VI. NEW BUSINESS

• Coach Mothes’ Wish List

Mothes listed several unbudgeted items he would like for the boys’ program if funds were available. They included: gloves for this year’s new players; six to eight maroon shells; a part-time goalie coach; and practice jerseys. The total cost is roughly $2,500. Bowden motioned, Blais seconded. Unanimously approved.

• Tax Cap Consequences

Godin and Leighton agreed to research what implication the Nov. 2 tax-cap referendum vote could have on the hockey program and report back by the next booster meeting.

 VII. KEY DATES

• Middle school evaluations — Sept. 20 and 27.

• October booster meeting — Oct. 19, 7 p.m. at high school.

• Preseason team meeting — Oct. 28, 2:30 p.m. in Coach Mothes’ classroom, players only.

• High school parents open house/player registration — Nov. 3, 7 p.m. in high school library.

• Next middle school dance — Jan. 21, 2005 at Westcustogo Hall.

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 Transition Committee Recommendations

 I. HISTORY AND PURPOSE

 The purpose of the Transition Committee is to deal with practical matters arising from a requested status change of the Girls’ Hockey Team. The Girls’ Team was admitted into the Booster organization four seasons ago with the proviso that the organization was simply a place for that team to hold its money, and that the team was to be administered as a “pay as you play” team . The Girls’ team is now seeking sanctioned club team status from Greely High School, and that impending change, coupled with the growth of the Girls’ program, itself, warrants recommendations of how we will do business as an organization within this new structure. The recommendations of the Transition Committee are listed below.

 II. FUND RAISING

 A. All fund raisers subsequent to this year’s (2004) Golf Tournament, shall have the opportunity for a maximum of (2) co-chairs, one player’s parent each from  the Boys’ and Girls’ High School programs. A parent with a player on both teams may choose their affiliation for purposes of co-chairing a fund raiser. Each program will be asked for a volunteer co-chair prior to an initial meeting for that fund raiser, giving equal opportunity for both teams to be represented.

B. In recognition of the work done by the committee chairs, 10 percent of the net profit of a fund raiser will be credited to the program(s) represented by the co-chairs. If both programs are represented, then the 10 percent will be divided in half. If only one team is represented, that team will receive the full 10 percent of  net profits. This system is suggested to promote participation of both teams in  overseeing fund raisers.

C. It will be the duty of the co-chairs of a fund raiser to determine a

plan/formula for allocating to each program the remaining 90 percent of net profits of that fund raiser. (Example: for the Golf Tournament it may be based on the percentage of teams registered that are brought in by each program). The co -chairs will present their plan to the membership for discussion and a vote.

D. For the 2004 Golf Tournament, all profits from teams, contests, and raffle tickets will be allocated to each program in a percentage equal to the percentage of total teams entered by that program. All tee sign profits will be allocated to the program which the parent selling the sign represents. Alumni signs will be allocated to the program indicated by the alumni or with no indication, the program for which the alumni formerly had a player.

III. MEMBERSHIP AND VOTING

A. Non-budgeted expenses for the High School Boys Team will be voted upon by dues-paying parents of players of that team.

B. Non-budgeted expenses for the High School Girls‚ Team will be voted upon by dues-paying parents of players of that team.

C. Dues-paying parents who have players on both High School teams, may vote on non-budgeted expenses for both teams.

D. Neither dues-paying alumni parents, nor dues-paying Middle School parents may vote for non-budgeted items. These parents, as well as all dues-paying parents of High School players on either team, may vote on all other Booster issues.

E. All dues-paying Booster members may vote on the allocation of funds for fund raisers, whether or not the co-chairs of that fund raiser represent both high school teams.

IV. ORGANIZATIONAL GENERAL EXPENSES

A.. The overhead expenses of the Booster organization will be allocated as follows for each program’s budget:

 B. All dues-paying members of the Booster organization may vote on general expenses/overhead of the organization.